School Administrator – Gothenburg International School

Om jobbet (About the Role):

Gothenburg International School (GIS) is seeking an organized, welcoming, and proactive School Administrator to join our team in Mölndal. As the first point of contact for families, visitors, and staff, you will serve as the heart of our administrative operations. This position requires strong organizational skills, excellent communication in both English and Swedish, and the ability to multitask in a vibrant international environment.

Dina arbetsuppgifter (Your Responsibilities):

• Reception & Front Desk: Welcome visitors, answer main telephone lines, handle general email inquiries, and maintain a warm, professional environment.
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• Admissions & Student Records: Assist the admissions team with student enrollment, maintain accurate student registers, and manage attendance records.
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• School Operations & Logistics: Support the Principal and teaching staff with daily administrative tasks, scheduling, ordering school/office supplies, and coordinating school events.
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• Official Communication: Draft newsletters, notices, and internal announcements; assist with administrative reporting for municipal authorities when required.
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• Vendor & Facilities Coordination: Act as a liaison for facility maintenance, catering services, transport logistics, and external suppliers.

Kvalifikationer (Qualifications & Requirements):

• Education & Experience: High school diploma required; secondary education in business administration, office management, or a related field is preferred. Previous experience in a school or educational administration role is a strong asset.
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• Language Proficiency:
• Fluent in spoken and written English (daily working environment).
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• Fluent in spoken and written Swedish (essential for municipal contact, Swedish phone calls, and local vendor management).
• Technical Skills: Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams) and experience working with school management software/databases.
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• Personal Qualities: Exceptional interpersonal skills, strong problem-solving abilities, high attention to detail, and a patient, welcoming demeanor with children and parents.
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• Background Check: A valid extract from the Swedish criminal record registry (Belastningsregister för skola/förskola) is mandatory before starting.

Vad vi erbjuder (What We Offer):

• A warm, international, and multicultural work environment.
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• A varied role with central responsibilities within a growing school community.
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• Competitive salary and wellness allowance (Friskvårdsbidrag).

Anställningsvillkor (Employment Terms):

• Yrkesroll: Skoladministratör / School Administrator
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• Omfattning: Full-time (100%) or Part-time (80–100%), Heltid
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• Varaktighet: Tillsvidareanställning (or Särskild visstidsanställning)
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• Plats: Mölndal / Gothenburg
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• Tillträde: By agreement