Documentation Specialist | Uppsala | Lernia

Quality & Logistics supports the successful delivery of Custom Engineering products by ensuring compliance, documentation quality, product quality, and efficient logistics operations. Our team works closely with project teams, suppliers, manufacturing, and customers to deliver high-quality products and complete documentation packages on time.

This is a one-year consulting assignment at the client in Uppsala.

The Quality & Logistics team is a diverse group of professionals with expertise in documentation, quality, inspection, logistics, and warehouse operations. Team members bring a mix of experience levels, ranging from early-career professionals to highly experienced specialists with deep product and industry knowledge. The team is collaborative, supportive, and service-minded, with a strong focus on helping projects succeed while ensuring compliance, quality, and customer satisfaction. People in the team have different strengths and personalities. Some are highly detail-oriented and analytical, while others excel at coordination, communication, and stakeholder management. The work requires close collaboration across functions, including Project Management, Engineering, Manufacturing, Suppliers, and Customers, so strong teamwork and adaptability are important. The team operates in an international environment and regularly interacts with colleagues, suppliers, and customers from different countries and cultures. We value initiative, continuous improvement, knowledge sharing, and a positive, solution-oriented mindset. New team members are supported by experienced colleagues while being encouraged to take ownership of their responsibilities and contribute to improving our ways of working.

As a Documentation Specialist, you will play a key role in ensuring that complete, accurate, and compliant documentation is delivered throughout the project lifecycle. You will work closely with Project Managers, Engineers, Quality, Suppliers, and Customers to collect, review, compile, and distribute project documentation. Core responsibilities include managing Hardware Product Documentation (HWPD), coordinating document transmittals to customers, reviewing supplier documentation, and supporting documentation activities during project milestones such as FAT, release, shipment, and project closure. A significant part of the role involves reviewing and verifying documentation packages, including material certificates, surface finish measurements, welding documentation, operating instructions, component manuals, and other compliance-related records. The Documentation Specialist ensures that documentation is complete, traceable, and meets customer, industry, and regulatory requirements. The role also includes driving communication with suppliers and internal stakeholders to resolve documentation gaps, maintaining documentation status throughout projects, and identifying opportunities to improve documentation processes and digital ways of working. Success in this role requires strong attention to detail, planning and organizational skills, effective communication, and a continuous improvement mindset.

Understanding and experience from Good Documentation Practices. Good knowledge in English and Swedish, written and spoken. Excellent administrative and planning skills. Good communication skills and team working skills Experienced in using and learning new IT systems and digital tools.

• Thoroughgoing • Customer focused • Self-going • Service minded • Ability to prioritize and multitask

As an employed staffing consultant at Lernia, you will always receive a competitive salary, vacation benefits, pension contributions, insurance coverage, and be part of our collective agreement. We care about your well-being, which is why we offer all our consultants wellness allowances and access to occupational health services. During your employment, you will have a dedicated consultant manager responsible for your assignment, ensuring you thrive at your workplace while supporting and developing you in your professional role.

Welcome to apply for the job by submitting your CV and cover letter via the link. If you have any questions, please contact the responsible recruiter, Emma Rasmusson, via email: emma.rasmusson@lernia.se

We work with continuous selection and may fill the position as soon as we find the right person. Therefore, please submit your application as soon as possible!